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Incidents

General Administration

Incidents
Title Major Revision Previous Schedules Schedule Item
Internal investigation or non-fiscal audit records


NOTES: Fiscal audit records are covered by item no. 472 in the Fiscal section, Audit subsection. Investigations of personnel are covered by item no. 637 in the Personnel/Civil Service section, Personnel subsection.

 CO2 17; MU1 17; ED1 17; MI1 17 25

a: Report and recommendation resulting from investigation:
RETENTION: PERMANENT

b: Background materials and supporting documentation:
RETENTION: 6 years
Accident report

and related records:
RETENTION: 3 years, or 0 after individual attains age 21, whichever is later

 CO2 31; MU1 31; ED1 31; MI1 31 24
Report of incident of theft, arson, vandalism, property damage or similar occurrence:


RETENTION: 6 years
NOTES: This item does not apply to records found in the public safety area. See the Public Safety section of this Schedule.
For records of responses to threats against public and other facilities, and discovery of possible explosives, pathogens or other hazardous substances, see item no. 925 in the School District and BOCES: School Safety subsection.

 CO2 32; MU1 32; ED1 32; MI1 32 26
Noise level monitoring records,

including but not limited to summary records, showing long-term trends and developments and original entry and intermediary records, including charts, graphs and statistics:
RETENTION: 6 years
NOTES: Appraise these records for historical significance prior to disposition. Records with historical value should be retained permanently. Local governments should consider permanent retention of summary records, showing long-term trends and developments, in cases where noise levels are a matter of public concern. Contact the State Archives for additional advice in this area.

 CO2 354; MU1 328; ED1 459; MI1 277 28
Child abuse or maltreatment reports

and related records, reporting agency copy
NOTES: This item covers copies of child abuse and maltreatment reports and related records retained by agencies reporting suspected abuse and maltreatment to the State Central Register or to child protective services units of county social services departments. Reporting agencies may be in such areas as education, youth services and recreation. Reporting copies maintained by law enforcement agencies are covered by item no. 1281 in the Public Safety section, Law Enforcement: Miscellaneous subsection.

 2020 (♦)
 CO2 865; MU1 890; ED1 140; MI1 737 27

a: For sexual offenses against a child as defined by the Child Victims Act:
RETENTION: 0 after child attains age 55

b: For all other offenses:
RETENTION: 3 years