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Museum

Museum
Title Major Revision Previous Schedules Schedule Item
Program and exhibit file

documenting planning and implementation of programs, services and exhibits sponsored or co-sponsored by the library, including but not limited to photographs, sketches, worksheets, publicity, brochures, exhibit catalogs, inventory lists, loan agreements, correspondence, attendance sheets or registration forms, parental consent forms, and visitor surveys

 2020 (♦)
 CO2 370; MU1 343; ED1 472; MI1 284 626

a: Brochures, exhibit catalogs, installation photographs and slides, and inventory lists:
RETENTION: PERMANENT

b: Parental consent records:
RETENTION: 6 years, or 3 years after child attains age 18, whichever is longer
NOTES: Photo release records are covered under item no. 68 in General Administration section.

c: Attendance sheets and registration forms, when no fee is charged:
RETENTION: 0 after no longer needed

d: All other records:
RETENTION: 6 years after exhibit closed
NOTES: Appraise these records for historical significance prior to disposition. Some of these records may have continuing value for historical or other research and should be retained permanently. Contact the State Archives for additional advice.
Collections records

documenting acquisition, accession, deaccession, loan, conservation, and use of materials, including but not limited to accession register, loan agreement, inventory of collection and conservation treatment record

 CO2 371; MU1 344; ED1 473; MI1 285 627

a: Routine records, including but not limited to notes and internal memoranda:
RETENTION: 1 year

b: All other collections records:
RETENTION: PERMANENT
Membership records


2020 (♦)
 1295

a: Lists of members:
RETENTION: PERMANENT

b: Records of dues collection and receipt (if applicable):
RETENTION: 6 years

c: Other membership records, including applications for membership, lists of prospective members and membership notices:
RETENTION: 0 after superseded or obsolete