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Register for a Workshop

The New York State Archives offers archives and records management training statewide. If your preferred workshop is not available, please contact us at archtrain@nysed.gov to request it. See our workshop catalog for a complete list of titles.

All State Archives workshops are free and open to the public unless otherwise noted.

Calendar view

Date Workshop Title Time Workshop Type Region Description Presenter Workshop Topic Register
Thursday, November 13, 2025 Ask Us Anything About Digital Imaging 10:00 AM - 11:00 AM Webinar Statewide

Is your local government or state agency thinking about imaging records and you don't know where to start? Want to know more about deciding whether certain records should be scanned? Do you want to learn more about scanning specifications like file format, resolution, and color? This Ask Us Anything is for you!

 Jamie Brinkman, Michael Martin Imaging and Microfilming, Imaging Register
Thursday, December 18, 2025 Introduction to Managing Audiovisual Records 10:00 AM - 11:00 AM Webinar Statewide

This webinar is an introduction to the management of audiovisual records. We will discuss what makes these records unique, learn about some of the records management challenges they pose and what can be done about them. We will take a look at the different kinds of audiovisual records you will likely encounter, their storage and retrieval, when and how to reformat and migrate them, as well as other related issues.

 

 Laura Montgomery, Sarah Durling Electronic Records, Active Records Register
Thursday, February 26, 2026 Your Role as State Agency Records Management Officer 10:00 AM - 11:00 AM Classroom Training Statewide
By State Education Department regulations, each state agency must have a Records Management Officer (RMO) who is responsible for managing its records management program. This workshop looks at the role and responsibilities of the RMO.
 
This workshop will:
 
  • Review the role of Records Management Officer (RMO)
  • Identify the responsibilities of the RMO and others
  • Discuss the attributes of a good records management program
  • Provide tips for building a records management program and maintaining support over the long term
  • Provide a forum for sharing strategies on maintaining support
  • Review the services offered by the State Archives to organizations that want to establish a records management program
 Arthur Siegel, Vincent Commisso General Records Management Register
Thursday, May 28, 2026 Digital Imaging 10:00 AM - 11:00 AM Webinar Statewide

Local governments, state agencies, and historical records repositories intending to create digital images of records to improve access to, preserve, or replace original records should follow industry standards and best practices to ensure long-lasting digital images that are a true representation of the original record.

This webinar will provide you with an overview of important considerations before scanning records and requirements for replacing an original government record with a digital image.

This webinar will help you:

  • determine what records are appropriate for scanning,
  • plan steps necessary for a successful imaging project,
  • understand the Digital Imaging Guidelines and requirements for government records,
  • determine staff to manage projects, prepare, scan, index, verify image content, and quality control images and indexing in a new system, and
  • understand the costs to create and maintain digital records.
 Jamie Brinkman, Maria McCashion Imaging Register
Thursday, June 18, 2026 Managing Case Files 10:00 AM - 11:00 AM Webinar Statewide
Case files come in many different forms: legal files, personnel folders, student records, real-property files, among others. They also have many similarities: they are difficult to manage, they contain a variety of materials, many of them are confidential, and handling their disposition is often complicated. This webinar is intended for anyone who is responsible for managing case files and interested in improving the management of those records.
 
This presentation will:
 
  • Identify pitfalls and benefits associated with case file management
  • Consider methods to improve access
  • Show how case file retention schedules can simplify disposition
  • Examine modern storage equipment and filing strategies
  • Evaluate benefits of digital imaging and electronic case file management

 

 Karen Rabatin, Michael Martin Active Records, Indexing Register