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Education and Child Care

General Administration

Education and Child Care
Title Major Revision Previous Schedules Schedule Item
Handicapped child's case folder related to child's education,

containing records created in compliance with Article 89, Education Law:
RETENTION: 0 after individual attains age 27

 CO2 360 17
Student's individual case folder for county medical scholarship program:


RETENTION: 6 years after individual fulfills or defaults on contract

 CO2 361 20
School district records,

submitted to county, town, or village prior to consolidation of school districts into centralized districts

 CO2 364; MU1 325 15

a: Basic records, including but not limited to school district trustees' minutes; school commissioners' reports; school district "record books"; records of district formation, alteration or consolidation; teacher hiring and salary records; school fund and other accounting ledgers; attendance records; school censuses; district tax rolls or lists; school library reports and book lists; certificates of apportionment; and annual and special reports:
RETENTION: PERMANENT

b: Supporting fiscal and administrative documentation, including but not limited to receipts, warrants and orders to pay, canceled checks, bank statements, and routine correspondence:
RETENTION: 6 years
List of community college students residing in municipality:


RETENTION: 0 after superseded or obsolete

 CO2 857; MU1 340 18
Certificate of residency

issued to person enrolling in a community college:
RETENTION: 6 years

 CO2 362; MU1 735 19
Child day care program records


CO2 1055; ED1 470; MI1 907 16

a: Participant records, including applications to attend day care program; children’s immunization and health records, including parent’s consents for emergency medical treatment; and related records:
RETENTION: 3 years after child attains age 18

b: Program records not covered by other items on this Schedule, including those required to be maintained by 18 NYCRR Sections 414.15, 418-1.15 and 418-2.15, including program registration records; video surveillance tapes; daily attendance records; staff health statements; Statewide Central Register clearance forms and related records; documentation of facility compliance with Uniform Fire Prevention and Building Code and other state requirements; description of program activities; and related records:
RETENTION: 6 years or 6 years after superseded or obsolete, whichever is longer

c: Applications from parent/guardian for enrollment of child in program, where child is not accepted or is not enrolled in program:
RETENTION: 3 years