You are here

General

Public Health

General
Title Major Revision Previous Schedules Schedule Item
Certification, licensing, and accreditation records

covering review and approval by state or federal agency or professional review organization, to operate facility or program, to conduct tests, or to perform specified work, including lists of permissible procedures or tests:
RETENTION: 7 years after superseded, revoked, or no longer valid

 CO2 448; MU1 413; MI1 356 715
Survey, evaluation, and inspection records

covering review of facilities and programs by state or federal agency or professional review organization, including but not limited to medical care evaluation and similar studies:
RETENTION: PERMANENT

 CO2 449; MU1 414; MI1 357 716
Appointment records,

including slips, return cards, sign-in sheets, and clinic schedules kept by facility or public health program:
RETENTION: 0 after obsolete
NOTES: Appointment records for certain patients may have legal value to supplement patient medical records in documenting services provided to these patients.

 CO2 451; MU1 416; MI1 359 718
Screening and assessment records and referrals


2020 (♦)
 CO2 452; MU1 417; MI1 360 719

a: For persons evaluated but not treated by facility or program, other than early intervention program:
RETENTION: 3 years

b: For records of the Physically Handicapped Children's Program (program pays for expenses related to approved medical conditions of children that are not covered by the family's health insurance):
RETENTION: 6 years
NOTES: New York State Department of Health has determined that the records retained as part of Physically Handicapped Children's Program are not medical records.
Advice and referral records,

covering medical, mental health or other information provided to individuals in person or over the telephone, including but not limited to telephone logs and individual call records

 CO2 879; MU1 753; MI1 754 720

a: When person involved is or becomes a patient:
RETENTION: Retain as long as patient case record

b: When person involved is not or does not become a patient:
RETENTION: 6 months
Hospital credential files for physicians, physical therapists, and other medical professionals:


RETENTION: 6 years after credentials expire or are withdrawn

 2020 (♦)
 717
Alcoholism, substance abuse, and tobacco use prevention program records

for youth and adults:
RETENTION: 3 years

 2020 (♦)
 721