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Fiscal

Public Health

Fiscal
Title Major Revision Previous Schedules Schedule Item
Annual expenditure report or budget

submitted to state or federal agency or professional review organization:
RETENTION: PERMANENT

 CO2 453; MU1 418; MI1 361 722
Patient's individual financial case record and account


2020 (♦)
 CO2 454; MU1 419; MI1 362 723

a: Individual case record, account card, or ledger card:
RETENTION: 7 years after account closed, but not less than 9 years

b: Individual charge records, posted to case record or card:
RETENTION: 7 years

c: Prescription drug claims, for Medicare Part D plan sponsors:
RETENTION: 10 years after end of contract year

:
RETENTION:

Medicare, Medicaid or insurance carrier claim records,

including but not limited to schedule of payments, copy of claim, listing of invalid or rejected claims, vendor payment list, list of claims submitted for payment, and list of checks received:
RETENTION: 10 years

 2020 (♦)
 CO2 455; MU1 420; MI1 363 724
Insurance and reimbursement related reports,

including Medicare/Medicaid cost report and certified uniform financial or statistical report, and all necessary supporting documentation:
RETENTION: 9 years

 CO2 456; MU1 421; MI1 364 725
Patient personal property records,

including log or register of personal property of patients and receipts and related property records of original entry:
RETENTION: 6 years after death or discharge of patient

 CO2 457; MU1 422; MI1 365 727
Preschool special education claim records,

filed with the New York State Education Department for reimbursement of administrative costs related to the Children with Special Health Care Needs Program and the Physically Handicapped Children's Program:
RETENTION: 6 years

 2020 (♦)
 726