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Student Records: Extra-Curricular Activities

School District and BOCES

**Student Records: Extra-Curricular Activities**
Title		Major Revision	Previous Schedules	Schedule Item
Student organization records			ED1 93	961	a: Lists of members or participants, records of activities, competitions and performances, and other records of officially-supported student organizations except scouting records and scouting and training videos: RETENTION: 6 years NOTES: Appraise these records for historical significance prior to disposition. Photographs and videos of and programs for certain competitions and performances may have historical value in documenting student activities. Records with historical value should be retained permanently. Parental consents are covered by item no. 969, below. Health related records are found in the School District and BOCES section, Health subsection. b: Scouting reports and videos used for scouting and training purposes: RETENTION: 0 after no longer needed
Athletic program records			ED1 94	962	a: Lists of athletes or participants, records of interscholastic competitions and intramural athletics, and other records except scouting records and scouting and training videos: RETENTION: 6 years NOTES: Appraise these records for historical significance prior to disposition. Official score and record books, team and action photographs and videos of and programs for interscholastic competitions may have historical value in documenting interscholastic student athletics. Records with historical value should be retained permanently. Parental consents are covered by item no. 969, below. Health related records are found in the School District and BOCES section, Health subsection. b: Scouting reports and videos used for scouting and training purposes: RETENTION: 0 after no longer needed
Fund raising records	generated by student organizations, athletic teams and "booster clubs" to help support extra-curricular activities: RETENTION: 6 years		ED1 381	963
Extra-curricular activity selection and evaluation records,	including applications, nominations, qualifications, evaluations, ratings, voting records, records of appeals of selection or evaluation decisions, lists of students or student materials selected or not selected, and related records concerning the selection or evaluation of students or student materials for participation or inclusion in activities such as athletic teams, the National Honor Society, the National Junior Honor Society, school plays, school art shows, school newspapers or literary magazines, and other activities: RETENTION: 6 months after end of selection or evaluation process or 6 months after final resolution of any appeal of a selection or evaluation decision, whichever is later		ED1 280	964