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Miscellaneous

County Clerk

Miscellaneous
Title Major Revision Previous Schedules Schedule Item
Certification of the names, addresses, date and expiration of term of all appointive municipal officials,

except inspectors of election:
RETENTION: 0 after superseded or obsolete

 CO2 181 290
Building loan contract records


NOTES: Building loan mortgages associated with building loan contracts are subject to the permanent retention requirements of item no. 320.

 2020 (♦)
2022 (♦♦) 		CO2 183 291

a: Agreement describing a loan to finance construction:
RETENTION: 6 years after satisfaction of the associated building loan mortgage

b: Building loan contract index:
RETENTION: 0 years after all contracts indexed therein have been destroyed
Discharge papers

filed by veterans of military service:
RETENTION: PERMANENT

 CO2 184 292
Official marriage records

filed with county:
RETENTION: PERMANENT

 CO2 185 293
Transportation company expired undertaking, bond or surety

filed with county, together with attachment, official approval, renewal receipt of surety company, correspondence and related papers:
RETENTION: PERMANENT

 CO2 187 294
Turnpike company records,

including but not limited to surveys, bonds, and declaration of surrender of all or part of the turnpike's roads in the county:
RETENTION: PERMANENT

 CO2 188 295
Register of stallions or cattle brands:


RETENTION: PERMANENT

 CO2 190 296
Register of slaves:


RETENTION: PERMANENT

 CO2 191 297
Private business, not-for-profit, religious or other corporation or partnership records

filed with County Clerk, including but not limited to certificates of incorporation, annual reports, lists of directors or trustees, certificates of stock, records of dissolution, and certificates of partnerships:
RETENTION: PERMANENT

 CO2 192 298
Original deeds, leases, contracts, wills or other documents

not returned to owner after recording:
RETENTION: PERMANENT
NOTES: Section 532 of County Law authorizes original documents to be destroyed 20 years after recording provided that the documents are photographically reproduced for preservation purposes.

 CO2 193 299
Volunteer fire company records,

including annual report, certificate of honorable discharge, and list of exempt volunteer firemen, filed with County Clerk:
RETENTION: 5 years

 2020 (♦)
 CO2 194 300
Explosives licensing records:


RETENTION: 3 years

 CO2 196 301
Passport transmittal records,

documenting transmittal of passport applications and applicable fees to passport agencies of the federal Department of State:
RETENTION: 2 years

 2020 (♦)
 CO2 197 302
Power of attorney:


RETENTION: PERMANENT

 CO2 198 303
Certificate of authority,

empowering person to act as agent for insurance company:
RETENTION: 0

 CO2 199 304
Oath of office or record of official signature

of public employee

 CO2 409 305

a: Official copy:
RETENTION: PERMANENT

b: Oath of any election official:
RETENTION: 1 year after election
Notice of filing of oath of office with county clerk


CO2 737 306

a: For county employee or officer:
RETENTION: Retain as part of or as long as personnel records

b: For other than county employee or officer:
RETENTION: 0
Notice of separation

of marriage filed by individual or their attorney, other than official notices of legal separation resulting from New York State court actions:
RETENTION: PERMANENT

 CO2 1053 308