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Athletics

Community College

Athletics
Title Major Revision Previous Schedules Schedule Item
Player recruitment/scouting file

concerning recruitment of student athletes for college sports programs, including but not limited to scouting reports, lists of prospects, recruitment proposals, and correspondence

 CO2 77; MI1 66 159

a: For student athletes entering college:
RETENTION: 3 years after graduation or date of last attendance

b: For student athletes who do not enter college:
RETENTION: 0 after no longer needed
Athletic scholarship file

including but not limited to applications, recommendations, authorization of awards, financial statements, accounting data, and correspondence:
RETENTION: 6 years

 CO2 78; MI1 67 160
Athletic program records 


CO2 81; MI1 70 161

a: Lists of athletes or participants, records of intercollegiate competitions and intramural athletics, and other records except scouting and training videotapes and other records:
RETENTION: 6 years
NOTES: Appraise these records for historical significance prior to disposition. Official score and record books, team and action photographs, and videotapes of and programs for intercollegiate competitions may have historical value in documenting intercollegiate student athletics. Records with historical value should be retained permanently.
Health-related records are found in the Public Health section of this Schedule. Athletic training records are covered by item no. 164.

b: Videotapes, reports and other records used for scouting and training purposes:
RETENTION: 0 after no longer needed
Records of gender equity in athletics,

including audit and self-evaluation records for male and female athletes and related records, including any records created pursuant to Title IX of the Education Amendments of 1972, codified in Sections 1681-1688 of 20USC, and Section 106.41 of 34CFR:
RETENTION: 6 years
NOTES: For related reports and records on athletic program activities, see item no. 196 in the Miscellaneous subsection of this section.

 CO2 1024; MI1 883 162
Substance or alcohol abuse testing records

for individual athlete, not included in student health services case record

 CO2 1025; MI1 884 163

a: Positive test results and related records:
RETENTION: 6 years after last entry

b: Negative test results:
RETENTION: 3 years
Athletic training records,

including but not limited to records of training provided individual athletes and staff:
RETENTION: 6 years after last entry

 CO2 1026; MI1 885 164
Athletic health information report

determining student eligibility to participate in campus sports activities:
RETENTION: 6 years

 CO2 112; MI1 101 165