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Reports

Fiscal

Reports
Title Major Revision Previous Schedules Schedule Item
Daily, weekly, monthly, quarterly, or other periodic fiscal reports,

including but not limited to daily funds report, daily cash report, statement of monthly balances, recapitulation of disbursements, and departmental reports:
RETENTION: 6 years

 CO2 316; MU1 283; ED1 130; MI1 238 555
Annual or final fiscal reports


CO2 317; MU1 284; ED1 131; MI1 239 556

a: When report is not included in minutes:
RETENTION: PERMANENT

b: When report is included in minutes:
RETENTION: 0 after officially recorded
Fiscal reports from state agencies:


RETENTION: 6 years

 CO2 318; MU1 285; ED1 132; MI1 240 557
Fiscal report

on management of court funds and of securities or depositories in which court funds are invested or deposited:
RETENTION: 6 years
NOTES: Municipalities must submit to the Office of the State Comptroller reports on moneys paid to a court of record pursuant to Section 70.12, 2NYCCR.

 CO2 319; MU1 286; MI1 241 558
Certificate, demand or direction to fiscal officer to pay monies:


RETENTION: 6 years

 CO2 320; MU1 287; ED1 133; MI1 242 559
Verification of travel expenses,

including but not limited to certificate of accuracy and receipts:
RETENTION: 6 years

 CO2 321; MU1 288; ED1 134; MI1 243 560
Cash bail records,

covering cash bail deposited with county fiscal officer or sheriff

 CO2 853 561

a: Cash bail records, including copy of court order fixing bail, form recording information on principal involved and person posting bail, voucher, receipt and court order directing refunding or forfeiting bail or transferring bail to superior court:
RETENTION: 6 years

b: Log or listing of cash bail monies received, held and/or paid out by county fiscal officer or sheriff:
RETENTION: 6 years after date of most recent entry