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Local Regulatory/Permitting Agency: Community Sanitation and Food Protection

Environmental Health

Local Regulatory/Permitting Agency: Community Sanitation and Food Protection
Title Major Revision Previous Schedules Schedule Item
Facility information data record

containing data on camp, hotel/motel, swimming pool, bathing beach, service food establishment or other facility monitored by health agency:
RETENTION: 6 years after facility no longer in use
NOTES: Appraise these records for historical significance prior to disposition. These records may be used to document camps and other resorts in certain areas of the state where tourism is a subject of serious concern. Contact the State Archives for additional advice.

 CO2 271 424
Community sanitation permits and approvals

to operate pool, beach, camp, temporary residence or to hold mass gathering, including those operated as part of a mobile home park:
RETENTION: 3 years after denial or expiration

 CO2 272 425
Community sanitation reports of operation and inspection


2020 (♦)
 CO2 273 426

a: Daily operation reports for swimming pools, bathing beaches, and recreational aquatic spray grounds:
RETENTION: 1 year

b: All other reports, including inspection report:
RETENTION: 21 years
Violation records,

including hearing records, for food service establishment, camp, hotel/motel, swimming pool, bathing beach, or other facility monitored by health agency

 CO2 816 427

a: When no minor is involved:
RETENTION: 6 years

b: When a minor is involved:
RETENTION: 6 years after date of most recent entry, but not until 3 years after any minor involved attains age 18
Service food establishment permits and approvals


CO2 269 428

a: Service food establishment construction, alteration or remodeling records, except records documenting minor facility modifications:
RETENTION: 3 years after establishment no longer in operation

b: Records documenting minor facility modifications for service food establishment:
RETENTION: 3 years

c: Operational permit file for service food establishment, including records of suspension or closure:
RETENTION: 3 years after expiration

d: Temporary operation permit file for service food establishment:
RETENTION: 2 years after denial, renewal or expiration

e: Frozen dessert or oleomargarine sale permit records:
RETENTION: 2 years after denial, renewal or expiration
Food inspection and investigation records


CO2 270 429

a: Inspection report for preparation or serving area:
RETENTION: 3 years

b: Food sanitation complaint investigation or food embargo records, for investigations other than food- or water-borne disease investigations:
RETENTION: 6 years after last entry

c: Food sanitation complaint investigation or food embargo records, when a food- or water-borne disease investigation is conducted:
RETENTION: 21 years
NOTES: Appraise these records for long-term uses, warranting longer, if not permanent, retention prior to disposition. Records covered by item 429c may be useful in the future in documenting cases of serious food poisoning, such as where death or serious illness occurs from E. coli contamination. Contact the State Archives for additional advice.

d: Food labelling and advertising investigation or complaint records:
RETENTION: 2 years