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Law Enforcement: Firearms

Public Safety

Law Enforcement: Firearms
Title Major Revision Previous Schedules Schedule Item
Firearm licensing (pistol permit) file,

including application for license to sell, carry, possess, repair and dispose of firearms, amendments, transfers, and supporting records such as affidavit of character reference, criminal history and mental health check, fingerprint record, and verification of reason for license.

 2020 (♦)
2022 (♦♦) 		CO2 592; MU1 553; MI1 490 1234

a: When application is approved:
RETENTION: 6 years after license was renewed, recertified, canceled, revoked, or expired, or after individual is known to have deceased or reached age 90
NOTES: Freedom of Information exemption requests are covered by item no. 707 in Public Access to Records section.

b: When application is disapproved, after any litigation is completed:
RETENTION: 6 months

c: When application is incomplete:
RETENTION: 90 days
Individual firearm purchase record:


RETENTION: 6 years

 CO2 593; MU1 554; MI1 491 1235
Certificate of nondestruction of, or notice of intent to destroy, weapon or dangerous instrument, appliance, or substance,

including results of New York State Police files search:
RETENTION: 6 years after disposition of property, or 0 after disposition of any related case investigation records, whichever is longer
NOTES: See also item no. 1230, above.

 CO2 594; MU1 555; MI1 492 1236
Records of issuance of firearms or other weapons to law enforcement personnel:


RETENTION: 3 years after return or other disposition of weapon

 CO2 596; MU1 557; MI1 494 1237
Repair and maintenance records for firearms or other weapons used by law enforcement personnel:


RETENTION: 3 years after weapon no longer in use

 CO2 597; MU1 558; MI1 495 1238
Record of stolen or missing firearms:


RETENTION: 0 after all firearms are located or destroyed

 CO2 943; MU1 808; MI1 817 1239