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Basic Administrative Records

Cooperative Extension Association

Basic Administrative Records
Title Major Revision Previous Schedules Schedule Item
Organizational and establishment records,

including constitution, bylaws and approval of organization and administration by Cornell University:
RETENTION: PERMANENT

 MI1 129 237
List of members, "enrollment" or equivalent record:


RETENTION: PERMANENT

 MI1 130 238
Lists of board members, officers, agents and employees

(known as "organization reports"):
RETENTION: PERMANENT

 MI1 131 239
Election records


MI1 132 240

a: Election results:
RETENTION: PERMANENT

b: Ballots, nominations, tabulations and other election records:
RETENTION: 1 year after election
Program records

on individual courses or programs offered the public

 MI1 133 241

a: Official copy of any literature or other material available to the public:
RETENTION: PERMANENT

b: Summary record describing course or program offering and/or its progress and results:
RETENTION: PERMANENT

c: Listing of participants:
RETENTION: 6 years

d: Other course or program materials:
RETENTION: 1 year after course or program discontinued

e: Advice and referral records, covering information provided to individuals in person or over the telephone or Internet, including but not limited to telephone logs and individual call records:
RETENTION: 6 months
Program or other non-fiscal audit or review

conducted by Cornell University or other agency

 MI1 134 242

a: Report and recommendations:
RETENTION: PERMANENT

b: Background materials and supporting documentation:
RETENTION: 6 years
Copies of exempt organization income tax records,

including all records generated to assist Cornell University in filing income tax return for county associations, and copy of filed tax return:
RETENTION: 6 years

 MI1 601 243