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Data Administration

Information Technology

Data Administration
Title Major Revision Previous Schedules Schedule Item
Data/database dictionary records,

usually in an automated system, used to manage data in a local government's information systems including information on data element definitions, data structures or file layout, code tables, and other data attribute information or records that explain the meaning, purpose, logical relationships, ownership, use, or origin of data:
RETENTION: 0 after discontinuance or modification of the related application but not before the application's data is destroyed or transferred to a new structure

 CO2 792; MU1 698; ED1 435; MI1 672 1334
Data/database dictionary reports,

periodic printouts from a data/database dictionary system including data element attribute reports, database schema, and related records used for reference purposes:
RETENTION: 0 after superseded or obsolete
NOTES: The official copy of essential data documentation is covered by either item no. 768 or no. 792.

 CO2 793; MU1 699; ED1 436; MI1 673 1335
Regional information center data,

received from school districts and other BOCES, processed and forwarded to State Education Department (SED), and related records

 ED1 437 1336

a: Actual data, both as received and as processed:
RETENTION: 0 after no longer needed
NOTES: For schools or districts placed "under corrective action" or "under registration review" by SED, this data may need to be retained until these designations are canceled by SED and no longer apply.

b: Background and supplemental information on data processing for school districts and other BOCES, including but not limited to data correction and verification records and correspondence:
RETENTION: 6 years