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Zoning

Building and Property Regulation

Zoning
Title Major Revision Previous Schedules Schedule Item
Master summary record

(log or register) maintained by zoning agency to record receipt of zoning variance and special use permit applications, change of zoning applications for individual parcels, and other zoning activity, and to record subsequent action taken:
RETENTION: PERMANENT

 MU1 664 125
Zoning maps,

and all updates:
RETENTION: PERMANENT

 MU1 648 126
Zoning action data file

contained in building/property history system, and related records, created for informational and reference purposes, containing information on zoning variances, special use permits, and other relevant detailed information:
RETENTION: 0 after no longer needed
NOTES: Local governments should consider permanent retention of the basic data elements of this zoning action data for all parcels of property in the local government, unless that data is preserved by the building/property history system overall summary data file (see item no. 105). This information may be useful for long-range planning purposes, and for community and land use history research. More importantly, this data provides for ease of access to summary building permit data on individual parcels of real property and the structures located on them. In addition, this data file may be used to access more detailed building permit records in electronic data output or maps, plans, permits and other paper records in inactive storage. Contact the State Archives for additional advice.

 MU1 665 127
Change of zoning records,

including application, petition, protest, hearing minutes, preliminary and final reports and correspondence, relating to changes proposed in zoning boundaries or regulations:
RETENTION: PERMANENT
NOTES: Change of zoning records relating to changes in zoning classification for individual parcels of property, not affecting other parcels or larger areas, are covered by item no. 129, as if these were zoning variance applications.

 MU1 649 128
Zoning variance or special permit file,

including application and supporting materials, hearing results, decision and appeal records

 2020 (♦)
 MU1 650 129

a: For commercial, industrial, historic structure or multi-unit residential variance or permit (except records covered by part "c"):
RETENTION: PERMANENT

b: For single-unit residential variance or permit:
RETENTION: 25 years after date of last entry
NOTES: Certain single-unit residential variance and permit files may be significant because they set legal precedents and should be retained permanently. Those involving the definition of what constitutes a "family" may be particularly important.

c: Detailed construction specifications, receipts and transmittal documents, lists of abutting properties, superseded versions of plans and drawings, routine correspondence and internal notes and memoranda from all files:
RETENTION: 6 years after last entry

d: Informal consultation records, created as a result of informal meeting with prospective applicant, prior to actual submission of application:
RETENTION: 1 year after last entry

e: Application is incomplete:
RETENTION: 90 days after date of most recent entry in record
Notification of proposed zoning change,

received from adjacent municipality:
RETENTION: 1 year

 MU1 651 130
Zoning ordinance violation records,

not related to zoning variance or special permit application

 MU1 652 131

a: For alleged but unfounded violation:
RETENTION: 1 year

b: Violation files:
RETENTION: 6 years after date of last entry in record

c: Master summary record of violations:
RETENTION: PERMANENT