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Camps

Recreation

Camps
Title Major Revision Previous Schedules Schedule Item
Facility information data record

containing basic data on camp facilities:
RETENTION: 6 years after facility no longer exists

 CO2 973; MU1 837; MI1 846 864
Permits and approvals

to operate camp, covering pool, beach, food service and all related permits, including applications and related materials:
RETENTION: 3 years after approval, denial, withdrawal or expiration

 CO2 974; MU1 838; MI1 847 865
Reports of camp operation and inspection,

including facility safety, health and food service reports:
RETENTION: 21 years

 CO2 975; MU1 839; MI1 848 866
Routine reports,

including analysis of pool or beach water samples:
RETENTION: 1 year

 CO2 976; MU1 840; MI1 849 867
Health records for individual camper:


RETENTION: 6 years, but not less 3 years after than camper attains age 18

 CO2 977; MU1 841; MI1 850 868
Log or list of illnesses, accidents, injuries

or other health and safety related incidents

 CO2 978; MU1 842; MI1 851 869

a: When information is also contained in individual health records files:
RETENTION: 1 year

b: When information is not contained in individual health records files:
RETENTION: 6 years, but not less than 3 years after youngest person listed in record attains age 18
Food management records


CO2 979; MU1 843; MI1 852 870

a: Program participation agreement, including attachments and amendments:
RETENTION: 6 years after termination of agreement

b: Other program records, including but not limited to application to participate as a sponsor, individual child participation application records, requisition and approval of requisition for donated commodities, and fiscal records such as adding machine tapes, purchase orders, claims and vouchers:
RETENTION: 6 years

c: Free and reduced meal policy statement, with attachments and certificate of acceptance:
RETENTION: 3 years after policy superseded

d: Meal counts and dietary services studies:
RETENTION: 3 years

e: Menus:
RETENTION: 1 year
Food inspection and investigation records,

including inspection report for preparation or serving area and food sanitation complaint investigation records

 CO2 980; MU1 844; MI1 853 871

a: When any significant problem is encountered:
RETENTION: 21 years

b: When no significant problem is encountered:
RETENTION: 3 years
Scholarship records

including but not limited to applications, recommendations, authorization of awards, financial statements, accounting data, list of scholarships awarded campers, and correspondence:
RETENTION: 6 years

 CO2 981; MU1 845; MI1 854 872