State Archives Services and Funding
Technical Advice for Protecting Damaged Records
When records are damaged or destroyed by a disaster, your records management officer should notify the Archives for advice on protecting and recovering damaged records.
For more information, contact your Local Government Records Advisory Officer or Scheduling and State Agency Services Unit. You can also call (518) 474-6926 or email dhs@nysed.gov or recmgmt@nysed.gov.
Disaster Recovery Grants
Through the Local Government Records Management Improvement Fund (LGRMIF) program, local governments (with the exception of New York City municipal agencies) are eligible for up to $20,000 in disaster recovery funding to address damage to vital or historical records.
For eligibility requirements and more information, see the disaster recovery grant guidelines on the Disaster Recovery Grants webpage. Also, contact your State Archives Records Advisory Officer or call the Archives at (518) 474-6926.
Disaster Recovery Vendors
Consult the list of Disaster Recovery Vendors maintained by the State Archives.
Emergency Destruction of Records
When government records are a hazard to human safety or health or to property, your records management officer may request authorization from the Archives to destroy or dispose of such records immediately.
For more information, refer to the Archives' page on requesting early destruction of records or contact the Scheduling and State Agency Services Unit at (518) 474-6926 or recmgmt@nysed.gov.
