Under which business type codes should I be searching the MWBE Directory for MWBE vendors to do digitizing and indexing?
IMAGING SYSTEMS AND SERVICES;
IMAGING, DOCUMENT;
MICROFILM SERVICES
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Minority and Women-Owned Business Enterprise (MWBE) Participation Goals
If the applicant is covering certain costs as an in-kind contribution, should those costs be included in the project budget? Similarly, should those costs be included in the M/WBE calculation?
No. In-kind contributions should not be included in the project budget and should not be included in the M/WBE goal calculation.
Is staffing through a BOCES considered exempt from the M/WBE requirement?
No. Applicants seeking services from a BOCES are required to meet SED’s M/WBE requirements.
We will hire project staff using a BOCES or RIC. Can we include staff salary and benefits in the salary and benefits portion of the M/WBE goal calculation worksheet?
Project staff budgeted under Professional and Support Staff salaries are excluded from the M/WBE goal calculation. Project staff budgeted as Purchased Services must be included in the M/WBE goal calculation.
What if I have additional questions?
SED's M/WBE Coordinator is available to answer questions and to assist you in meeting SED's M/WBE goals. You can reach the Coordinator at mwbegrants@nysed.gov. Additionally, you can contact the State Archives Grants Administration Unit at archgrants@nysed.gov.
Does an applicant still need additional quotes from an M/WBE if it proposes to purchase a service or commodity from a preferred or sole source?
No, if an applicant proposes to purchase a service or commodity from a preferred or sole source it does not need to obtain and submit additional quotes.
If an applicant proposes to use a Preferred Source vendor should they request a waiver from SED'S M/WBE requirements?
No, applicants proposing to use a Preferred Source, as defined by Section 162 of the State Finance Law, do not have to complete a waiver request, nor do they need to provide Good Faith Efforts documentation. They only need to complete a Cover Letter, the Goal Calculation Worksheet, and the EEO Staffing Plan (form 100). This is only true, however, when the goal calculation amounts to $0 on line 9 of the Worksheet.
Does using a vendor from the NYC Online Directory of Certified Businesses fulfill SED's M/WBE requirements?
No, in order to meet SED's M/WBE requirements vendors must be in the NYS M/WBE Directory of Certified Firms maintained by the New York State Department of Economic Development, Division of Minority and Women's Business Development.
What if I cannot find NYS certified M/WBE consultants or vendors?
Although SED's preference is full compliance, you can request a partial or complete waiver if you can demonstrate that you have made a good faith effort to achieve full compliance.
Do I need to meet this goal when I submit my application?
You should submit the required M/WBE information and documentation at the time of submission. If you cannot do this, you will have to submit the necessary M/WBE information and documentation once you receive your grant award notification.
