It depends on the unit cost of the shelving. Items with a unit cost of $5,000 or more go in the Equipment budget code (code 20). Items with a unit cost of less than $5,000 go into Supplies and Materials (code 45). Most shelving has a unit cost well below $5,000, therefore it would go in the Supplies and Materials budget code.
No. Per SED’s Fiscal Policies and Guidelines where there exists an employer-employee relationship between the local agency and project personnel, such personnel should not be budgeted as consultants. Individuals listed in any of the personnel codes are considered to be local government employees and cannot also be listed as a consultant in the Purchased Services (budget code 40).
Yes. According to section 6 of Appendix A Standard Clauses for NYS Contracts, which is required for federal and state discretionary grant programs, any contractor and its subcontractors must pay or provide the prevailing supplements, including the premium rates for overtime pay, as determined by the State Labor Department in accordance with the Labor Law.
Vendor costs should be budgeted in code 40 Purchased Services, while ECMS software should be budgeted in code 45 Supplies and Materials.
Ultimately, you can decide, but generally someone doing professional level work, such as developing retention schedules, writing series descriptions, etc., would be code 15, while clerical or support work, such as boxing records, data entry, and reorganizing files, would be code 16.
No, but your application will be stronger when you show in-kind contributions to the project that illustrate how your local government will continue to support an activity started with grant funds.
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